Swim Team Management Software UK

Purpose-built swim team software for British competitive and recreational swimming teams. Squad management, automated fee collection, poolside registers, and Wavepower compliance — designed for volunteer-run teams, not IT departments.

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Why swim teams need proper management software

Running a swimming team — whether competitive, masters, or learn-to-swim — means managing multiple squads, dozens of families, coaches' schedules, and regulatory compliance. Most teams rely on fragmented tools that don't talk to each other:

Squad chaos

Membership lists in one spreadsheet, squad assignments in another, attendance on paper. Coaches don't know who's supposed to be there, and treasurers can't reconcile payments to squad rosters.

Manual billing

Chasing parents for fees via email and WhatsApp. Reconciling bank transfers against membership lists. Failed payments go unnoticed for months. Treasurers spend hours every week on admin that should take minutes.

Compliance stress

DBS certificates stored in someone's inbox. Coaching qualifications tracked on paper. Safeguarding training dates forgotten until an inspection. Wavepower compliance becomes a scramble every year.

Swim team management software solves these problems by centralising members, squads, billing, attendance, and compliance in one system that committee members and coaches can access from anywhere.

What swim team software does for your team

Squad management

Create unlimited squads with different training schedules, coaching teams, and fees. Move swimmers between squads as they progress. Track squad sizes, session attendance, and capacity at a glance. No more spreadsheet guesswork.

Automated fee collection

Collect monthly fees automatically via Direct Debit through GoCardless. Set different prices per squad, handle sibling discounts, and apply pro-rata billing when swimmers move between squads mid-month. Failed payments retry automatically and parents are notified.

Poolside attendance

Coaches take attendance on their phone in seconds — no paper registers, no clipboards. See the squad list, mark who's present, note absences. Session history is saved automatically for safeguarding and reporting.

Family accounts

Group siblings under one family account with a single monthly Direct Debit. Apply sibling discounts, share emergency contact details across swimmers, and bill one parent per family. Parents see all their swimmers in a single login.

Wavepower compliance

Track DBS certificates, coaching qualifications, and safeguarding training with automatic renewal alerts. Compliance dashboard shows your team's status at a glance for Swim England inspections and SwimMark accreditation.

Parent communication

Send announcements to specific squads or the whole team. Automated session cancellation alerts, payment reminders, and renewal notifications. One central communication channel replaces multiple WhatsApp groups.

Built for every type of swim team

Competitive teams

Manage multiple squads from development through to county and regional level. Track squad progression, handle varying fee structures, and communicate competition schedules and gala results.

✓ Tiered squad structure (Development, County, Regional)
✓ Different training schedules per squad
✓ Competition entry tracking

Learn-to-swim programmes

Run structured swimming lessons with class groups, progression tracking, and term-based billing. Manage waiting lists, handle class changes, and communicate directly with parents.

✓ Class sizes and capacity limits
✓ Waiting list management
✓ Skill progression tracking

Masters swimming

Manage adult swim teams with flexible session attendance, varying membership levels, and lower admin overhead. Perfect for teams with 20-150 members.

✓ Flexible session pass options
✓ Self-service member portal
✓ Social swim coordination

Multi-squad clubs

Run multiple teams under one umbrella organisation. Share membership databases, centralise billing, and maintain consistent compliance standards across all squads.

✓ Cross-squad reporting
✓ Unified parent accounts
✓ Centralised financial overview

Built by a swim parent and CTO

Swimly was created by a parent who spent years watching volunteer committees struggle with outdated admin tools. We're not a generic team management platform trying to fit swimming — we're building specifically for British swim teams.

UK-hosted

Data stored in the UK. GDPR compliant. No transatlantic data transfers or US-based servers.

GoCardless

Direct Debit powered by the UK's leading payment provider. FCA regulated and compliant.

Swim England

Designed around Wavepower, SwimMark, and Swim England membership categories.

Frequently asked questions

What is swim team management software?

Swim team management software is a platform designed to help competitive and recreational swimming teams manage their squads, members, training schedules, and admin. Swimly is purpose-built for UK swim teams, handling squad management, automated Direct Debit billing, session attendance, and Wavepower compliance requirements.

How does swim team software help coaches?

Swimly gives coaches quick access to squad lists, attendance history, and swimmer performance data on their phone. Poolside registers take seconds, not minutes. Coaches can see which swimmers are present, track session participation, and focus on training rather than paperwork.

Can Swimly handle multiple squads with different fee structures?

Yes. Swimly supports unlimited squads with separate training schedules, coaching teams, and fee structures. Whether you run a single competitive squad or multiple groups from beginners to elite, each squad can have its own settings, billing, and attendance tracking.

How much does swim team software cost?

Swimly has a free Starter plan for small teams under 50 members. The Club plan is £29/month for teams with 50-200 members and includes automated billing. The Performance plan costs £49/month for larger teams (200-500 members) with advanced reporting and priority support.

Does Swimly work with Swim England-affiliated teams?

Yes. Swimly is built to work alongside Swim England systems. You can track Swim England registrations, export member data in compatible formats, monitor Wavepower compliance requirements, and maintain records that align with SwimMark accreditation standards.

Is there a free trial?

Yes. We offer a founding teams pilot with 6 months free access and hands-on migration support. There's no contract or commitment — if Swimly doesn't work for your team, you can leave at any time with no penalty.

Ready to simplify your swim team admin?

Join our founding teams pilot with 6 months free access and hands-on migration support.