Billing and Payments

Swimming Club Payment Software: Automate Fee Collection

Swimly is swimming club payment software built for UK volunteer treasurers. Automate billing with Direct Debit collection via GoCardless. No more spreadsheets, bank reconciliation headaches, or awkward payment conversations. Unlike budget platforms like Club Organiser that require manual payment tracking, Swimly handles the entire billing workflow automatically. Learn more about our payment features.

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Swimly billing dashboard showing invoices and payment status

Direct Debit via GoCardless

  • Collect fees automatically with Direct Debit integration
  • Members set up their mandate online in under two minutes
  • Protected by the Direct Debit Guarantee for peace of mind
  • Low transaction fees compared to card payments or PayPal

Automated Invoicing

  • Generate invoices automatically for all members
  • Email invoices directly to families with payment links
  • Track paid, pending, and overdue invoices in your dashboard
  • Automatic receipts sent when payments are collected

Smart Payment Handling

  • Failed payments automatically retried after 3 days
  • Parents notified immediately if a payment fails
  • Process refunds and credits directly from Swimly
  • Pro-rata calculations for mid-season joiners

Financial Reporting

  • Real-time view of club income and payment status
  • Export reports for committee meetings and AGMs
  • Automatic bank reconciliation with GoCardless
  • Historical payment data and trends

See your financial health at a glance

Clear dashboards, automated invoicing, and real-time payment tracking. Built for volunteer treasurers who need answers, not spreadsheets.

Billing dashboard showing income overview and payment collection rates

Financial dashboard

At-a-glance view of club income, collection rates, and outstanding balances.

Invoice list showing paid, pending, and overdue payment statuses

Invoice management

Track every invoice with clear status indicators. Export for AGMs and committee meetings.

How automated billing works

1

Connect your GoCardless account

Link your existing GoCardless account or sign up for a new one. Swimly guides you through the setup in minutes.

2

Members set up Direct Debit mandates

Parents receive an email with a secure link to set up their Direct Debit. Takes less than 2 minutes and is protected by the Direct Debit Guarantee.

3

Set your collection schedule

Choose monthly, quarterly, or annual collections. Swimly automatically generates invoices and collects payments on your chosen dates.

4

Money lands in your bank automatically

Payments are collected on schedule, receipts are sent automatically, and funds arrive in your club's bank account within 3 working days.

Why clubs switch from standing orders to Direct Debit

98%
typical Direct Debit collection rate vs 70-80% for standing orders
10+ hrs
saved per month on payment chasing, reconciliation, and failed payment follow-ups
1 click
to generate invoices, collect payments, and reconcile against your membership records

Direct Debit collection rates based on GoCardless industry data for subscription businesses.

Related features

Membership Management

Centralised member database and renewals

Parent Portal

Self-service payment and invoice access

Attendance Tracking

Track sessions for accurate billing

Automate your club billing

Join the waiting list and be the first to try Swimly when we launch.

Join the waitlist

Free for clubs with fewer than 50 members. No credit card required.