Billing and Payments

Swimming Club Payment Software: Automate Fee Collection

Swimly is swimming club payment software built for UK volunteer treasurers. Automate billing with Direct Debit collection via Stripe. No more spreadsheets, bank reconciliation headaches, or awkward payment conversations. See plans and pricing.

Start your club, free
Swimly billing dashboard showing invoices and payment status

Direct Debit via Stripe

  • Collect fees automatically with Direct Debit integration
  • Members set up their mandate online in under two minutes
  • Protected by the Direct Debit Guarantee for peace of mind
  • Low transaction fees compared to card payments or PayPal

Automated Invoicing

  • Generate invoices automatically for all members
  • Email invoices directly to families with payment links
  • Track paid, pending, and overdue invoices in your dashboard
  • Automatic receipts sent when payments are collected

Smart Payment Handling

  • Failed payments automatically retried after 3 days
  • Parents notified immediately if a payment fails
  • Process refunds and credits directly from Swimly
  • Pro-rata calculations for mid-season joiners

Financial Reporting

  • Real-time view of club income and payment status
  • Export reports for committee meetings and AGMs
  • Automatic reconciliation of Direct Debit payouts
  • Historical payment data and trends

See your financial health at a glance

Clear dashboards, automated invoicing, and real-time payment tracking. Built for volunteer treasurers who need answers, not spreadsheets.

Billing dashboard showing income overview and payment collection rates

Financial dashboard

At-a-glance view of club income, collection rates, and outstanding balances.

Invoice list showing paid, pending, and overdue payment statuses

Invoice management

Track every invoice with clear status indicators. Export for AGMs and committee meetings.

How automated billing works

1

Connect your Stripe account

Link your existing Stripe account or create one as part of setup. Swimly guides you through it in minutes.

2

Members set up Direct Debit mandates

Parents receive an email with a secure link to set up their Direct Debit. Takes less than 2 minutes and is protected by the Direct Debit Guarantee.

3

Set your collection schedule

Choose monthly, quarterly, or annual collections. Swimly automatically generates invoices and collects payments on your chosen dates.

4

Money lands in your bank automatically

Payments are collected on schedule, receipts are sent automatically, and funds arrive in your club's bank account within 3 working days.

Why clubs switch from standing orders to Direct Debit

98%
typical Direct Debit collection rate vs 70-80% for standing orders
10+ hrs
saved per month on payment chasing, reconciliation, and failed payment follow-ups
1 click
to generate invoices, collect payments, and reconcile against your membership records

Direct Debit collection rates based on published UK Direct Debit industry data for subscription businesses.

Related features

Membership Management

Centralised member database and renewals

Parent Portal

Self-service payment and invoice access

Attendance Tracking

Track sessions for accurate billing

Automate your club billing

Create your club today. Free for clubs under 50 members, no card required.

Start your club, free

Free for clubs with fewer than 50 members. No credit card required.