Stop Chasing Membership Renewals. Start Managing Them.
Swimming club membership software built for UK volunteer committees. Automate renewals, collect fees reliably via Direct Debit, and sync with Swim England—all in one platform.
The Membership Secretary's Reality
If you're managing membership for a UK swimming club, you know these frustrations:
- ✗ Chasing late renewals every September. Emails ignored. WhatsApp messages unanswered. The same families forgetting every year.
- ✗ Reconciling payments manually. Bank transfers with no reference. Standing orders that stopped months ago. Hours spent matching names to transactions.
- ✗ Duplicate Swim England registrations. Manually submitting 150 swimmers to Swim England, realising you've missed someone, then doing it again.
- ✗ No single source of truth. Membership data in one spreadsheet. Payment status in another. Squad lists in a third. Nobody knows who's actually current.
You didn't volunteer to be a data entry clerk. Swimly automates the tedious parts so you can focus on what matters.
Membership Management Features Built for UK Swimming Clubs
Centralised Membership Database
One place for all member information. Names, emergency contacts, medical notes, squad assignments, payment status, and Swim England registration numbers. No more hunting through spreadsheets or asking "who has the current list?"
Automated Renewal Reminders
Swimly sends renewal reminders automatically before membership expires. Email or SMS. Parents can renew with one click via the parent portal. No more September spreadsheet panic.
Direct Debit via GoCardless
Collect monthly or termly fees automatically via BACS Direct Debit. Failed payments retry automatically. You get real-time payment status without checking your bank account manually. See billing features →
Swim England API Integration
Sync member registrations with Swim England automatically. No more manual CSV uploads or duplicate data entry. Swimly handles categories (Swimmer, Swim21, Coach, Official) and tracks expiry dates. See compliance features →
Squad Management
Assign swimmers to squads. Move them between groups as they progress. Filter membership lists by squad, age group, or payment status. Coaches see their squad rosters in real time.
Parent Portal
Parents log in to update their own details, view payment history, and see their child's attendance. Less admin work for you. See parent portal →
Compliance Tracking
Track DBS checks, coaching qualifications, first aid certificates, and safeguarding training. Automated reminders before things expire. Wavepower compliance made easier.
Spreadsheets vs Swimly
| Spreadsheets | Swimly | |
|---|---|---|
| Automated renewal reminders | ✗ | ✓ |
| Direct Debit collection | ✗ | ✓ |
| Swim England sync | Manual CSV | Automatic |
| Payment reconciliation | Hours/month | Automatic |
| Parent self-service | ✗ | ✓ |
| Real-time membership status | ✗ | ✓ |
| Mobile access | ✗ | ✓ |
| Time spent on admin | 10+ hrs/month | <2 hrs/month |
Built for UK Swimming Clubs, Not Generic Sports Teams
Generic membership software doesn't understand UK swimming. Swimly does.
- ✓ Swim England membership categories (Swimmer, Swim21, Coach, Official, Volunteer)
- ✓ Wavepower safeguarding compliance tracking
- ✓ BACS Direct Debit via GoCardless (UK payment provider)
- ✓ Squad structures typical of UK amateur swimming clubs
- ✓ Built by a UK swim parent who understands volunteer committee life
Used by UK Swimming Clubs
Swimly is in active development with pilot clubs testing the platform. Integration with Swim England's membership API is pending approval.
Join the waitlist to be notified when Swimly launches publicly in Q2 2026.
Stop Chasing Renewals. Automate Membership.
Join the Swimly waitlist and get early access to UK swimming club membership software built for volunteer committees.
Join Waitlist — Free Until LaunchFrequently Asked Questions
Does Swimly integrate with Swim England?
Yes. Swimly syncs member registrations with Swim England's membership system automatically. Integration approval is pending with Swim England.
How does Direct Debit collection work?
Swimly uses GoCardless for BACS Direct Debit collection. Parents set up a Direct Debit mandate once. Fees are collected automatically each month or term. Failed payments retry automatically. You see payment status in real time.
Can we migrate from our existing spreadsheet?
Yes. Swimly imports your existing membership data from spreadsheets (Excel, Google Sheets, CSV). We provide migration support to get you set up.
How much does Swimly cost?
Pricing starts at £39/month for clubs with up to 100 members. See full pricing →
Is Swimly GDPR compliant?
Yes. Swimly is UK GDPR compliant. Data is stored securely in the UK. We provide data processing agreements for clubs.