Purpose-built for UK swimming clubs

Everything your swim club needs

Membership, billing, attendance, safeguarding, and communication in one platform. Built by a swim parent who got tired of the spreadsheet chaos.

Membership Billing Sessions Reporting Communication Safeguarding Competitions Roadmap

6

Core modules

Free

Under 50 members

100%

UK-hosted & GDPR

£29

Flat rate per month

Membership Management

Simple, modern member database that parents can update themselves. No more chasing paper forms or maintaining spreadsheets. Explore membership features.

✓ Online registration: Parents sign up through a web form. No printable PDFs or scanning.
✓ Family grouping: Link siblings together for billing and communication. One invoice per family.
✓ Self-service portal: Parents update contact details, emergency contacts, and medical information without emailing the secretary.
✓ Squad assignments: Organise members into training groups. Move swimmers between squads as they progress.
✓ Custom fields: Track swimming levels, medical conditions, or any club-specific data.
Swimly swimmers management page on a MacBook showing member database with search and filtering
Swimly swimmers list on an iPhone for poolside access

Automated Billing & Payments

Direct Debit collection through Stripe means membership fees arrive automatically every month. No more chasing parents or reconciling bank statements. See how automated billing works.

✓ Direct Debit via Stripe: Collect monthly, quarterly, or annual fees automatically from members' bank accounts.
✓ Flexible payment schedules: Set different fee amounts for different squads or membership types.
✓ Automatic retry on failures: Failed payments are automatically retried. Parents receive notifications if action is needed.
✓ Invoice generation: Automatic invoices sent to parents and stored in their portal for download.
✓ Payment tracking: See which members are paid up and who has outstanding balances at a glance.
Swimly billing dashboard on a MacBook showing invoices, outstanding payments, and revenue collected
Swimly billing view on an iPhone for on-the-go payment tracking

Built for every role

Each person in your club sees exactly what they need. No clutter, no confusion.

Treasurer

Revenue overview, outstanding payments, export reports for AGM, reconciliation dashboard.

Membership Sec

Member database, family grouping, squad assignments, registration approvals.

Coach

Poolside attendance, session registers, swimmer profiles, squad rosters on mobile.

Parent

Payment history, upcoming sessions, update contact details, view balances.

Session Scheduling & Attendance

Manage your pool time, assign swimmers to lanes, and track who's attending. Members see their upcoming sessions; coaches see their rotas. Learn about attendance tracking.

✓ Visual lane planner: Assign squads to lanes and see your pool layout at a glance.
✓ Recurring session templates: Set up your weekly schedule once, then repeat it automatically.
✓ Quick check-in/out: Mark attendance with a tap. See who's present at each session.
✓ Coaching rotas: Assign coaches to sessions. Track who's covering which group each week.
✓ Session changes: Cancel or reschedule a session and automatically notify affected members.
Swimly session scheduling on a MacBook showing upcoming training sessions and weekly calendar
Swimly sessions on an iPhone for poolside coaching

Financial Overview & Reporting

Real-time financial dashboard showing club income and expenses. Export detailed reports for your AGM without digging through bank statements.

✓ Income dashboard: See total membership revenue, outstanding payments, and collection rates.
✓ Payment reconciliation: Direct Debit collections are automatically reconciled with member accounts.
✓ Exportable reports: Generate CSV or PDF reports for your treasurer, auditor, or AGM presentation.
✓ Competition fee tracking: Link gala entry fees to member accounts for transparent billing.
✓ Historical data: View income trends month-by-month or year-by-year for planning.
Swimly financial dashboard on a MacBook showing revenue collected, outstanding payments, and session summary
Swimly dashboard on an iPhone for quick financial overview

Smart Notifications & Communication

Keep members informed without relying on WhatsApp group chats. Automated reminders and targeted announcements delivered by email. Parents can manage preferences through the parent portal.

✓ Session change notifications: Cancel or move a session and affected members are automatically emailed.
✓ Payment reminders: Automatic reminders for outstanding balances or upcoming renewals.
✓ Club announcements: Send targeted messages to specific squads or the whole club.
✓ Certificate expiry alerts: Notify coaches and committee when DBS checks or qualifications are about to expire.
✓ Email templates: Pre-written messages for common scenarios: payment failed, session cancelled, renewal due.

Payment received

March subscription collected from the Thompson family. 28 of 30 members now paid.

2 min ago

DBS expiry warning

Coach Sarah Mitchell's DBS check expires in 28 days. Renewal reminder sent.

1 hour ago

Session cancelled

Tuesday Development Squad cancelled due to pool maintenance. 12 members notified.

3 hours ago

Safeguarding & Compliance

Track DBS checks, coaching qualifications, and consent forms. Stay compliant with Swim England Wavepower guidelines. View compliance features.

✓ DBS tracking: Record DBS certificate numbers and expiry dates for all coaches and volunteers.
✓ Qualification records: Track coaching qualifications, first aid certificates, and pool lifeguard credentials.
✓ Expiry alerts: Automatic reminders 60 and 30 days before certificates expire.
✓ Parental consent forms: Digital consent for photography, medical treatment, and data processing.
✓ Compliance dashboard: See at a glance which coaches need renewals or which members lack consent.
Swimly compliance dashboard on a MacBook showing DBS checks, consent status, and safeguarding overview
Swimly compliance on an iPhone for quick safeguarding checks

Competition & Meet Management

Run galas and open meets end to end, from entries to results and personal bests, built around how UK meets actually work. Explore competition features.

✓ Meet entry management: Select swimmers for galas and record event, distance, stroke, entry and seed times, age group and entry status.
✓ Results and personal bests: Enter results and let Swimly detect new personal bests automatically.
✓ Hy-Tek and SportSystems import: Import HY3 and SportSystems files with a matched and unmatched preview before anything is saved.
✓ Bulk times and export: Import times in bulk from CSV and export entries and results as HY3 or CSV.
✓ Competition fee billing: Link gala entry fees to swimmer accounts so treasurers are not reconciling costs by hand.
Transparent development

On Our Roadmap

We build in the open and are honest about what is live and what is still to come. Founding clubs get direct input on priorities.

Swim England Rankings

Pending SE API

Pull Swim England rankings data so swimmers and parents can track competitive standings. Depends on SE API approval (application submitted). In the meantime, import times via Hy-Tek result files or CSV uploads.

Founding clubs shape the roadmap. Your feedback decides what gets built next. If your club needs something that is not listed here, tell us.

Learn about the founding clubs programme

Related Pages

Swim Club Software

All-in-one platform for UK competitive swimming clubs

Billing Software

Automate fee collection with Direct Debit via Stripe

Swim School Management

Lesson scheduling and progression for learn-to-swim programmes

Frequently Asked Questions

Common questions about Swimly answered

Pricing Plans

See transparent monthly pricing from £29/month

Compare vs SwimClubManager

How Swimly compares to the established alternative

Ready to simplify club management?

Create your club today. Free for clubs under 50 members, no card required.

Start your club, free